Conducting a successful board session requires a variety of skills including the preparation of materials for board meetings to the facilitation of productive discussions. Additionally, a well-run board session should result in the formulation of actions that can be implemented following the meeting to assist in driving forward. The crucial element to success in all these areas is effective board management that allows for a broad array of perspectives and fosters productive discussions that lead to new ideas.
Create an Agenda and share it in Advance
A well-planned agenda is the basis of a successful board meeting. It serves as a reference for discussion and ensures that all important issues are covered. Board members should be encouraged to review agendas prior to the date of the meeting and suggest changes or additions if they are required. A clear and concise agenda can assist in keeping the meeting focused and prevent discussions from diverting from the topic or becoming too long.
Conduct an open roll call to determine quorum
Make sure that all board members are able be present at the meeting by making sure that all quorum requirements are met. This can be achieved by calling a roll call or by using an online tool such as Krisp, or relying on the rules and regulations of the organization to determine how many people are required to attend in person in order to legally conduct business.
Encourage Participation
All participants must be engaged to ensure productive discussions. This can be accomplished by encouraging board members to express themselves, reaching out to those who might not be as vocal, and facilitating discussions using tools such as decision matrices as well as SWOT analyses. Furthermore, it is vital that all opinions are respected and appreciated, regardless of whether they align with the norms of the meeting.
types and purposes of board resolutions